Privacy statement
The Hampshire Buddhist Society wishes to respect your privacy and we understand how important it is that your personal information remains secure.
We will not reveal information about you without your permission. We aim to collect the smallest amount of data necessary from you in order to communicate effectively with you.
We hope the following statement answers any questions you may have regarding our care of your information but if you have any further questions please contact:
1. What information does the Hampshire Buddhist Society collect about me?
In order for the Hampshire Buddhist Society to be able to keep you up to date with our newsletters and other occasional communications we ask for the following information from you:
In order for the Hampshire Buddhist Society to be able to keep you up to date with our newsletters and other occasional communications we ask for the following information from you:
- Name
- Address (optional)
- Email address (optional)
- Telephone number (optional)
2. Who at the Hampshire Buddhist Society has access to my data?
The personal information that we store on our system is accessed by members of the Hampshire Buddhist Society committee, as required as part of their duties. All the committee members are aware of the importance of confidentiality and your right to privacy.
The personal information that we store on our system is accessed by members of the Hampshire Buddhist Society committee, as required as part of their duties. All the committee members are aware of the importance of confidentiality and your right to privacy.
3. How do you use my information to keep me up-to-date with The Hampshire Buddhist Society’s news and activities?
From May 2018, in line with our commitment to best practice around data protection, we will only contact you about our news and activities if you have specifically said you agree to us doing this, and we will only contact you in the way(s) you have agreed to. Our communications consist of our quarterly email newsletter and any other ad hoc communications via email.
What if I want to change my communications preferences at a later date?
The quarterly newsletter is distributed via our gmail account by the secretary. It is not an automated mailing list, so there is no option in the newsletter email to unsubscribe. However, you can also let us know of any changes to your communications preferences at any time by emailing hampshirebuddhistsociety@gmail.com.
From May 2018, in line with our commitment to best practice around data protection, we will only contact you about our news and activities if you have specifically said you agree to us doing this, and we will only contact you in the way(s) you have agreed to. Our communications consist of our quarterly email newsletter and any other ad hoc communications via email.
What if I want to change my communications preferences at a later date?
The quarterly newsletter is distributed via our gmail account by the secretary. It is not an automated mailing list, so there is no option in the newsletter email to unsubscribe. However, you can also let us know of any changes to your communications preferences at any time by emailing hampshirebuddhistsociety@gmail.com.
4. Do you ever share my information with third parties?
We will not at any time sell or exchange your information. We may use other companies to provide services on our behalf. These are trusted partner organisations that work with us in connection with our charitable purposes. We only provide these partners with the information they need to deliver the required service. We ensure that any third party we employ has a robust privacy policy and that appropriate compliance contracts are in place. The only third party that we currently use is:
We will not at any time sell or exchange your information. We may use other companies to provide services on our behalf. These are trusted partner organisations that work with us in connection with our charitable purposes. We only provide these partners with the information they need to deliver the required service. We ensure that any third party we employ has a robust privacy policy and that appropriate compliance contracts are in place. The only third party that we currently use is:
- Google.com – to provide our email and other online storage facilities. Google privacy policy
5. How is my credit/debit card information processed?
If you make a one-off or recurring donation through the Hampshire Buddhist Society website we do not have access to your payment card details. These transactions are processed by PayPal. PayPal privacy policy
If you make a one-off or recurring donation through the Hampshire Buddhist Society website we do not have access to your payment card details. These transactions are processed by PayPal. PayPal privacy policy
6. How secure is the information I give you?
The Hampshire Buddhist Society takes the care of your data seriously and undertakes to protect your personal information by putting in place appropriate procedures to safeguard and secure the data we collect. In today’s cyber environment it is unfortunately not possible to completely guarantee against loss, misuse or alteration of data, for example in the event of a successful cyber-attack. However, should this scenario arise, we have a robust data breach notification procedure in place and will contact you as soon as possible giving full details of any data that has been compromised.
The Hampshire Buddhist Society takes the care of your data seriously and undertakes to protect your personal information by putting in place appropriate procedures to safeguard and secure the data we collect. In today’s cyber environment it is unfortunately not possible to completely guarantee against loss, misuse or alteration of data, for example in the event of a successful cyber-attack. However, should this scenario arise, we have a robust data breach notification procedure in place and will contact you as soon as possible giving full details of any data that has been compromised.
7. How long will you keep my information?
The information you disclose in relation to us contacting you (typically your name and your email address) is held on our contacts database. The information will be kept until such time as you inform us that you would like it to be removed.
The information you disclose in relation to us contacting you (typically your name and your email address) is held on our contacts database. The information will be kept until such time as you inform us that you would like it to be removed.
8. The right to be forgotten
You have the right to be ‘forgotten’, which means that if you request us to, we will remove all the data that we hold on you from our systems.
You have the right to be ‘forgotten’, which means that if you request us to, we will remove all the data that we hold on you from our systems.
9. How can I see what information you hold on me?
Under the Data Protection Act 1998 and the General Data Protection Regulation you can request a report detailing the information we hold about you. To obtain a report, please send an email to the Secretary: hampshirebuddhistsociety@gmail.com
We aim to issue an initial response to all enquiries within seven days, and will offer a full response to all information access requests within a month. If we require additional time we will keep you informed.
The following information will be required before access is granted:
Reports will be sent by email, unless you have negotiated another channel with us. We reserve the right to charge a reasonable admin fee for additional copies of the same information.
Under the Data Protection Act 1998 and the General Data Protection Regulation you can request a report detailing the information we hold about you. To obtain a report, please send an email to the Secretary: hampshirebuddhistsociety@gmail.com
We aim to issue an initial response to all enquiries within seven days, and will offer a full response to all information access requests within a month. If we require additional time we will keep you informed.
The following information will be required before access is granted:
- Your full name and contact details
- Your relationship to the Hampshire Buddhist Society
- A copy of your passport or national ID card
Reports will be sent by email, unless you have negotiated another channel with us. We reserve the right to charge a reasonable admin fee for additional copies of the same information.
10. Who can I contact for further information?
Our processing of data is overseen by the committee of the Hampshire Buddhist Society. The person to contact regarding day-to-day data protection issues is the secretary. Email: hampshirebuddhistsociety@gmail.com
If you are unhappy with the Society’s data practices and do not feel that we have addressed your concerns, please contact the Information Commissioner’s Office or call the helpline on 0303 123 1113.
Our processing of data is overseen by the committee of the Hampshire Buddhist Society. The person to contact regarding day-to-day data protection issues is the secretary. Email: hampshirebuddhistsociety@gmail.com
If you are unhappy with the Society’s data practices and do not feel that we have addressed your concerns, please contact the Information Commissioner’s Office or call the helpline on 0303 123 1113.
This statement was published on 28 May 2018.
Any alterations to our statement on the collection or use of data will be posted on this website.
Any alterations to our statement on the collection or use of data will be posted on this website.
Main image copyright Roberta Mansell. Text copyright Hampshire Buddhist Society unless otherwise stated. All rights reserved.